Why It’s Important to Distinguish Between Written and Spoken English
- Manami
- Apr 6
- 3 min read
Introduction
For people living in the U.S.—whether you're on assignment, studying abroad, or residing permanently—learning English is a part of everyday life. One of the most challenging aspects of English learning is distinguishing between written and spoken expressions.
In some countries, English education often focuses on formal written English, especially in preparation for exams like the IELTS and TOEFL. However, once you step into real-life communication in the U.S., you'll quickly realize that casual, spoken English is very different from what’s taught in textbooks or test prep classes.
This article will explain the key differences between written and spoken English, why it’s crucial to understand them for tests like IELTS and TOEFL, and how mastering both can help you thrive in both academic and social settings.
The Key Differences Between Written and Spoken English
Understanding the difference between written and spoken English is the first step.
Written English is typically more formal. It follows strict grammatical rules and is commonly used in business emails, academic papers, and official documents.
Spoken English, on the other hand, is informal and often includes contractions, slang, and everyday idioms. It’s used in casual conversations, phone calls, and even some professional settings depending on the tone.
Examples:
Written: “I would appreciate it if you could send me the report by tomorrow.”
Spoken: “Can you send me the report by tomorrow?”
The tone and structure differ significantly. Misusing one in place of the other can lead to misunderstandings or come across as awkward.
Why Distinguishing the Two Matters
2.1. Clearer Communication
Knowing when to use formal vs. informal language helps you communicate more effectively. In a business setting, using polished written English builds trust and shows professionalism. In casual conversations, using spoken English helps you connect more naturally with others.
2.2. Avoiding Misunderstandings
Overly formal language in casual settings can create distance. For example, saying “I would like to make an inquiry regarding your whereabouts this evening” to a friend sounds robotic. Similarly, using too much slang in academic essays can seem inappropriate.
2.3. Understanding the Gap Between Tests and Real Life
Both IELTS and TOEFL test your academic English skills, especially in writing and listening. However, daily life often requires conversational English. For instance, in an IELTS writing task, “I would like to express my interest in this opportunity” may be ideal, but in a conversation, “I’m interested in this” is more natural.
Knowing how to shift between these styles makes you a more versatile and confident English user.
3. How to Master the Use of Written and Spoken English
3.1. Understand the Context
Always consider your audience and setting. Are you emailing a professor or chatting with a classmate? Written English works best in academic or professional settings. Spoken English is ideal for casual talks, social media, and everyday interactions.
3.2. Learn Through Examples
Memorizing example sentences can help you use expressions appropriately.
Written: “I am writing to inform you that…”Spoken: “Just wanted to let you know…”
Written: “Could you please provide me with…”Spoken: “Can you give me…”
The more examples you’re exposed to, the easier it is to switch between tones naturally.
3.3. Observe Native Speakers
Watch how native speakers communicate. Listen to podcasts, watch TV shows or YouTube channels, and pay attention to how language shifts depending on the situation. This will help you internalize when to be formal and when to be casual.
You can also practice by comparing how conversations differ in IELTS speaking tests versus daily dialogue. Look for language that is appropriate for each setting.
4. Conclusion
Distinguishing between written and spoken English is a crucial skill, especially if you're preparing for the IELTS, TOEFL, or planning to live in an English-speaking country.
By understanding the differences, choosing the right style for the right context, and actively observing how language is used in real-life settings, you’ll become a more confident and competent communicator.
So whether you're writing an academic essay, emailing your boss, or chatting with a friend, having the ability to shift between written and spoken English will help you navigate every situation with ease.
Author: Manami Palmini 
Past Support Experience
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